Message me when you available to take 3 quick quizzes on NY law
Article 167: Which of the following is included in the definition of the practice of behavior analysis?
The design of environmental modifications
Using behavioral stimuli and consequences to produce socially significant improvement in human behavior
Uses direct observation, measurement and functional analysis
Provided pursuant to a diagnosis and prescriiption for clients diagnosed with ADHD
All of the above
a, b, and c are correct
Only b and c are correct
Who may practice Applied Behavior Analysis in NYS?
BCaBA supervised by an LBA
Students in Manhattanville’s Applied Behavior Analysis program without supervision
All of the above
b and c are correct
b and d are correct
Which of the following is prohibited by Part 29 Unprofessional Conduct for Health Care Workers?
willfully making or filing a false report
failing to file a report required by law or by the Education Department
willfully impeding or obstructing filing a report required by law
all of the above
none of the above
a and b are correct
An LBA advertises that their agency can provide services “Satisfaction guaranteed” . This is:
Is in violation of 29.2 clause a section 1
Is legal because applied behavioral analysis has shown research based measurable success in children with autism
Not illegal but probably better not to advertise that something is “guaranteed” since people may find reason to be dissatisfied with services
is in violation of 29.2 clause a, section 6
For how many years must general client health records be maintained under 29.2 General Provisions for Health Professions?
Dr. Linda P Jones, BCBA-D opens a behavioral pediatric center in NY in conjunction with a few developmental pediatricians. She fails to indicate that her doctorate is in Applied Behavioral Analysis, misleading clients to think that she is a developmental pediatrician when she is not. Which 29.2 General provision section a did Linda P Jones violate?
An example of unprofessional conduct could include a Certified Behavior Analyst Assistant refusing to make documents available to a client upon request.
An LBA takes on an adult client when her previous experience has been at the preschool level and she has never worked with adults. There is no support and supervision where she is working. She is allowed to pick up this client and will “learn on the job”.
According to Article 167 a licensed behavior analyst can provide services to:
Any population they are specifically trained to serve
Individuals with developmental disabilities
Individuals with autism spectrum disorders
Both B and C
A licensed behavior analyst is moving to another city. What are his/her obligations in terms of his/her current caseload of clients?
It is okay to move without making arrangements
Arrangements need to be made to create continuation of care
As long as two week notice is given that is enough.
Please answer all questions
Discussion: Manual versus Electronic Data Collection Systems
Please create a thread and answer the following questions:
1. How do you currently collect your data? Does your company still rely on pen/paper methods or are they using one of the many electronic systems that are out there?
2. If you could choose either pen/paper or electronic- what method would you go with and why?
3. Based on the article of the article of the “10 Best ABA Data Collection Software…” and the needs of your clients which one do you think you would choose to best suit their needs?
Here is a copy of the article
Here’s a list of the best ABA data collection solutions for small ABA providers or related therapy practices:
ABA Data Collection Comparison Criteria
Here’s a summary of my evaluation criteria:
User Interface (UI): Is it clean and attractive?
Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Will this tool be easy for an RBT, parent or school staff to use for data collection?
Integrations: Is it easy to connect with other tools? Any pre-built integrations?
Value for Pricing: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?
ABA Data Collection Software Key Features
These are some of the features I consider when comparing data collection software.
Specific Data Collection: Does the software do the type of data collection software I want it to? This is particularly important if you use something other than the standard dimensions of frequency, duration, intensity, interval, prompting levels, percent correct and ABC. For example, if you use standard celeration charting, PFA/SBT, PEAK or ESDM you may consider whether the platform can easily handle collecting data in this manner.
Practice Management System: Does this software contain or integrate with practice management software to include scheduling, billing, training, EMR management etc.?
Workflow: Does the software provide any support for improving your workflow such as flagging administrative tasks that need to be completed or provide any prompts towards incomplete tasks?
Privacy Law Compliance: Is it compliant with my local privacy laws? Some products only are compliant with HIPAA so customers outside of the US need to consider this.
Pre-made Programs and Goals: Many platforms have a library of goals and programs to draw on that can be individualized to your learner. Is this important to me or so I want to add in my own curriculum or goals?
School Use: Is this product suitable for school staff to be using either for an outside clinician or school-based practitioner? Something to consider if you are working in schools.
Video Modeling: We know how powerful and effective video modeling can be for staff and parents. Does this tool allow for video models to be embedded into the parent/school staff portal?
Offline Mode: If you’re working in a home or school without internet connection, does this product work offline reliably?
Mobile App or Browser-Based: Depending on what tech you have available for staff, a mobile app versus a browser may be more or less useful.
Messaging: Is there an internal messaging system between the clinician and staff or a parent working with the child? Is there a way for team members to communicate in real-time?
Overviews Of The 10 Best Data Collection Software For Small Practices
Here’s a brief descriiption of each of the top data collection software for small ABA and other behavioral health practices to showcase each tool’s best use case, some noteworthy features, and screenshots to give a sense of the user interface.
1. Hi Rasmus – Best for telehealth intervention
hi rasmus aba data collection software screenshot
Data collection is easy for the clinician during a telehealth session with a parent.
Hi Rasmus is an ABA data collection tool that was founded by a parent of a child with autism, seeking to make distance less of a challenge for families and clinicians with their telehealth platform. They have clients in 18 countries on 4 continents.
Hi Rasmus really lends itself to a parent-coaching model via asynchronous or synchronous telehealth services. It has FTF’s Balance Program embedded into it with instructions and video models for Behavior Analysts to use while coaching parents in the program. It can also be used for Practical Functional Assessment and Skills Based Treatment processes, as they do have clients using it for this purpose. They have plans to formally integrate this data collection format into their software.
I’ve personally used Hi Rasmus to deliver the Balance Program to coach parents. I found it so helpful to have video models ready for the parent to observe whenever they wanted but also the ability to take data while watching a telehealth session.
Getting a parent set up with a telehealth account is simple and inviting them to a session is automated through email. The therapist has control over the screen and what they are showing the parent during a live telehealth call.
Furthermore, parents or RBTs can upload videos of a session to be watched by the supervising BCBAs at another time for asynchronous data collection. It is HIPAA compliant and also meets privacy requirements for the US, Canada, Europe, and elsewhere. Their platform allows you to easily watch a session video while taking data in their system. You can now assess, supervise, monitor and report on all your staff training, including initial competency assessments and weekly supervision.
Hi Rasmus is constantly innovating and improving their product for the same great price. They now integrate with AlohaABA and Lumary for a combined practice management and data collection solution. They have also added a 40-hour RBT training that is based on Behavioral Skills Training and is interactive with thought-leader guest speakers and video upload capabilities for BCBA supervision purposes.
Each client costs $19/month for the basic package (including Balance but limitations on the number of video uploads and client files) or $29/month for their telehealth license and unlimited client files and video uploads. Quantity discounts start from 20 clients upward. There is a free trial for both.
2. ZigZag – Best for large circle of care teams
zigzag aba data collection software screenshot
The design of ZigZag makes it easy for team members to understand all program goals.
ZigZag is an ABA data collection system designed by parents of a child with autism and sought to find a solution to coordinate their care team, streamline data collection and make communication more efficient.
Having a well-designed web platform for overall management and mobile app for data collection via an iPad allows team members to easily take data across environments. For goals that may be run across staff and environments, there are clear indications the number of times a program has been run so none fall through the cracks.
ZigZag allows an unlimited number of staff attached to each learner. This means you can have not just the school team or therapists in the system but also summer camp staff, extra-curricular staff, and respite workers all collaborating on goals and programming. The layout for long and short term goals is very clear. This allows multiple parties to see all the goals a learner is working on. For example, the school team, home BCBA and home OT can see progress towards goals in all environments.
ZigZag was designed with wraparound support in mind. The secure chat allows team members to communicate within the platform. It functions similar to Slack and can include everyone on the care team to promote clear, efficient and transparent communication.
ZigZag also has a scheduling feature and an upcoming invoice-creation feature.
ZigZag has various pricing options depending on your use case. Behavioral Health practices, clinics/centers and home teams pay $29.99 per client per month. Multidisciplinary clinics pay $39.99/month per client. There are volume discounts available for larger numbers of clients. A free trial is available.
3. Motivity – Best for interval data collection
motivity aba data collection software screenshot
While running other programs, interval timers appear at the bottom of the screen.
Motivity is an ABA data collection solution that has had only 4 minutes of downtime in the last 4 years.
Motivity has a layout and level of functioning ready to take on multiple interval timers at the same time. This can be helpful not only for one learner but for multiple learners at a time, perhaps in a school or a center. Multi-tasking data collection is intuitive with Motivity. For example, you can be running an interval for a DRO in the background while running academic programs during a session. Running Skills Based Treatment and up to CAB3 or beyond? Take data on SBT trials while also tracking the academic or adaptive skills being taught when the EO is in place.
Their incredible functionality allows robust data collection to occur simultaneously. You can use curriculums like PEAK, Essential for Living, or Practical Functional Assessment and Skills Based Treatment. What’s great about Motivity is that you can be tracking progress for skill acquisition programs simultaneously with behavior reduction goals by using the multitasking feature in Motivity.
Motivity integrates with AlohaABA for a practice management solution.
This software costs $20/month per client. You can have unlimited staff and there is no contract. If you caseload changes for whatever reason, you don’t have to pay for the clients that are not taking data for that month. There is a 30 day free trial after doing a demonstration with their sales team.
4. ABA Matrix – Most affordable all-in-one solution
aba matrix aba data collection software screenshot
ABA Matrix has a clean interface showing not only daily but weekly trials of each program.
ABA Matrix is an ABA data collection app that has features being added on a regular basis due to feedback they solicit from their customers. ABA Matrix is committed to turning around updates within about a month.
ABA Matrix is great for sole practitioners because you’re billed for each unit of time worked so if you don’t have much staff, and it’s just you, this is a great solution. It provides an all-in-one solution having both practice management software and a data collection component.
ABA Matrix is great for on-the-go data collection. Their app is designed to work on a mobile phone screen so this makes it easy for any behavioral health clinician to collect data and create session notes in a clinic, home, school or community setting.
The ABA Matrix platform also makes it easy to do RBT supervision or caregiver competency checks in the field or remotely by using their embedded supervision system. BACB task list competencies or other skills can be rated on a Likert-scale with comments included.
Another really great feature of ABA Matrix, like many of the other privately-owned companies on this list, is that they are responsive to their customers. They are able to get customizations completed in about a month.
ABA Matrix costs $0.36per hour worked or $0.09 per unit (15 minute increments). Therefore, if you work with a client for 10 hours in a month, you are billed $3.60 for the month.
5. Portia – Best for early intervention
portia aba data collection software screenshot
Portia’s extensive curriculum library makes it easy for small practices to get going with EIBI.
Portia is a Canadian-designed applied behavioral analysis data collection software that has been around for over 10 years and is specifically designed for ABA clinics.
Portia has their own curriculum of 400 goals embedded into their data collection software with objectives based on VB-MAPP and ABLLS-R, making it a great tool for early intervention start-ups.
This makes it a plug-and-play tool for practices that are just starting up. Of course, goals can and should be individualized for the learner, but having a template and curriculum to work from makes it really easy for a small practice or sole-practitioner to get going.
If you use a curriculum like PEAK, they do have customers using it on their app-based data collection platform. The app can also collect data in offline mode and sync when the device is later connected to wifi.
This all-in-one ABA software solution is a great value for the price point due to the amount of content available in their curriculum. Having access to their curriculum is certainly worth it to save both time and money, and still have access to all their other features such as data collection and practice management tools.
Portia’s software costs $20/month per client and contracts run on a month-to-month basis with no start-up fee or training costs.
6. ABA Desk – Best for Data Collection in Schools
abadesk aba data collection software screenshot
Customers love how data collection and graphing is so comprehensive with ABA Desk.
ABA Desk is an ABA data collection software that can be used on any device–including a Kindle! It can work offline and re-sync your data when the device is back in stable wifi.
ABA Desk is well-known for its ease-of-use and robust data collection features. Teachers, school-based BCBAs or sole practitioners not needing practice management software can use this as a stand-alone tool. ABA Desk is a great data collection solution for schools and has a reputation for being a reliable piece of software.
ABA desk has all the standard elements of behavior analytic data collection and can run on any device, making it great for parents, RBTs or educational assistants taking data from a mobile device.
Graphing on ABA Desk is easy, also allowing you to export your data to Excel if you desire. It gives you the ability to narrate the details of a graph and justify your rationale for programming choices if needed. Their teacher discount is handsome, and makes data collection in the classroom not only easy for IEP goals but financially accessible for public schools.
This software is quite affordable compared to competitors and is well-suited to sole-practitioners. Various pricing options begin at $50/month for up to 10 clients and one practitioner. Teachers qualify for plan discounts.
7. Total Therapy (Formerly Total ABA) – Best for Detailed Data Collection and Reporting
total therapy aba data collection software screenshot
TotalTherapy allows the user to collapse programs into visible categories to clean up the interface during sessions but while still being able to access the nested information.
TotalTherapy is an ABA data collection software that has been on the market since 2013, and the only of its kind built on the Salesforce platform.
TotalTherapy has lots of different options for how and what data you collect. Trained staff familiar with ABA can take data in a variety of ways both on a tablet or desktop. Furthermore, there are many options for creating detailed forms and reports, depending on the needs of your clinic. Even if you have a really robust program running for students, you can collapse programs to make the screen cleaner if the clinician is not working on specific goals.
TotalTherapy provides both practice management to support administrative tasks (e.g., scheduling, insurance and medical billing, document management) and data collection to track client progress.
Being built on the Salesforce platform means it’s really reliable and easily customized. They have many existing APIs such as Quickbooks, Tableaux and e-fax, but it’s easy for them to add on additional integrations if requested.
There is a minimum base cost of $200/month for their practice management software. To include the data collection software, one must upgrade to the platinum package. TotalTherapy is now owned by ReThink but the products remain the same with some access to ReThink’s features.
8. Measure PM – Best for customized data collection
MeasurePM allows you to take detailed data like conditional probabilities.
Based in LA and launched in 2020, MeasurePM is an ABA data collection solution with a focus on business metrics and revenue cycle management. It’s founders have backgrounds in ABA, finance and IT, giving the software great capabilities on both the business and clinical sides.
Many of MeasurePM’s customers are behavioral health practices with OT, SLPs, Sight, and other practitioners. Whether you’re taking ABC data as a BCBA or taking articulation data as an SLP, MeasurePM has got you covered with lots of different ways to collect data across disciplines. They are able to customize data collection and even report to the needs of your practice, which is an asset for multi-disciplinary practices.
MeasurePM backs up your data every 15 minutes so it’s super reliable. They report never having had a breach or outage. You can rest assured knowing that your data is backed up in real-time.
10 Best ABA Practice Management Software For Small Practices  Featured Image
10 Best ABA Practice Management Software For Small Practices 
The first pricing tier is for 1-12 clients, costing $300/month. They offer a free 30-day trial. After 13 clients it costs $45 per client per month. No long-term contract is required. You are only committed month-to-month.
9. ReThink – Best program library
rethink aba data collection software screenshot
ReThink has a robust program library that is easy to individualize from their stock programs.
ReThink is an award-winning aba data collection software used by over 30,000 clinicians.
ReThink is best for getting started quickly due to their reliable program library (500 goals) that are reviewed by well-respected BCBA-Ds on their science advisory board.
Creating new programs from the library is the most efficient way to get going quickly. You can then add in your own targets or populate the program with targets that are already in the system. These too can be easily edited.
Creating a customized program is pretty easy as well, but obviously takes a little more time than customizing the pre-made programs. Data is collected via a web browser, not the app, but still has an offline mode in which data is collected and synced later when back in wifi.
Due to their a la carte pricing format, ReThink can cost anywhere from $20-60 per month per user. The basic model has the parent portal and data collection. There are various add-on features that increase the price including the parent training course, clinical scheduling, 40-hour RBT training and the billing platform. The clinician can decide to base it on the number of clients or number of staff, which will usually be the number of staff. Contacts are annual after the 30-day free trial.
You should maintain written records related to all contact with patients in a secure setting, and even electronic records should have a backup copy kept in a secure setting
The content and format of patient records is not prescribed in the law or regulations
Which of the following is not part of the list of guidelines for an acceptable record?
Patient contact information
Plan for service
Steps taken to assess and treat suspected abuse or neglect of a child
All of the above
None of the above
Only paper records must be kept in a secure area accessible to only authorized people in accordance with State and federal laws and regulations
In general, client records must be kept for:
Until a patient turns 22 years of age
A or C, whichever is longer
None of the above
NYS Public Health Law requires that you provide a patient with copies of his/her records upon request